Administrative Review Process

Overview

Administrative Review applications are minor land use modifications/land use requests that are reviewed administratively by City staff and approved by the Planning Director. An Administrative Review may be submitted for: Minor Site Plan Modifications; Minor Design Review Modifications; Minor Comprehensive Sign Plan Modifications; Wireless Communications Facilities Modifications; and Product Review.

The main steps in the process are:

Step 1: Application Submittal

The Administrative Review applications must be submitted electronically via Mesa’s DIMES portal.

Complete applications and fees are due each Monday by the end of the business day. The applicant is responsible for the accuracy and completeness of all information submitted. Incomplete applications will NOT be accepted.

Required Documents Per Request Type:

Minor Site Plan Modification

• Application - submitted through the DIMES portal
• Property Owner Authorization(PDF, 162KB)
• Project Narrative - describing the proposed modifications
• Site Plan - fully dimensioned site plan showing the location and area of site development features including but not limited to, buildings, structures, drive aisles, parking spaces, sidewalks, etc. 
• Landscape Plan (If Applicable) - showing the location, type, and size of all proposed landscaping. Provide a plant list, which includes the quantities of all proposed landscape material, common botanical names, and their square foot equivalencies according to Table 11-33-2.E
• Grading, Drainage, and Utilities Plan (If Applicable) – showing dimensions and locations of all easements, physical lines, and other equipment and apparatus for providing water, sanitary sewer, fire protection, electricity, natural gas and other utility services. Show grades and cross-sections of all streets, alleys and sidewalks

Minor Design Review Modification

• Application - submitted through the DIMES portal
• Property Owner Authorization(PDF, 162KB)
• Project Narrative -describing the proposed modifications
• Building Elevations - fully dimensioned, colored elevations showing sufficient detail to convey the architectural content for all proposed building and structures including building height, pitch of roof, percentage of openings, building materials and colors, and architectural elements or, for very minor modifications, photographs of the existing buildings and description of all proposed exterior work
• Landscape Plan (If Applicable) -showing the location, type, and size of all proposed landscaping. Provide a plant list, which includes the quantities of all proposed landscape material, common botanical names, and their square foot equivalencies according to Table 11-33-2.E
• Photometric Plan (If Applicable) - including cut sheet details

Minor Comprehensive Sign Plan Modification

• Application - submitted through the DIMES portal
• Property Owner Authorization
• Project Narrative - describing the proposed modifications
• Sign Details - including but not limited to lighting and illumination measurements, sign area and dimensions, sign materials, and sign renderings
• Site Plan (If Applicable) - fully dimensioned site plan showing the location and area of all detached signage on site
• Building Elevations (If Applicable) - fully dimensioned, colored elevations showing in sufficient detail attached building signage, or for very minor modifications, photographs of the existing buildings and description of all proposed exterior work

Wireless Communication Facility Modification

• Application - submitted through the DIMES portal
• Property Owner Authorization(PDF, 162KB)
• Project Narrative - describing the proposed modifications and notice of eligible facilities request (Section 6409)
• Dimensioned Plan Set - fully dimensioned and showing the elevations and site plan of existing and proposed enclosures, towers, arrays, and other equipment modifications

Product Approval

• Application - submitted through the DIMES portal
• Property Owner Authorization(PDF, 162KB)
• Project Narrative - describing the proposed design intent and included plans 
• Building Elevations - fully dimensioned elevations, of all sides of the product, showing sufficient detail to convey the architectural content for all proposed building and structures including building height, pitch of roof, percentage of openings, building materials, percentage of materials per each elevation, and material colors
• Plan Index - a list of plan numbers, and all options that affect the elevations and/or footprints. (Please note: The plan numbers you assign your product will be noted in your approval letter from the Planning Division and should not be changed before or during the Building Safety Division submittal and review process
• Plot Plans - showing typical lot size(s), setbacks, and buildings including A/C pads, gas meter, basement window well locations, and all options for patio covers
• Floor Plans - fully dimensioned floor plan for all plan options
• Roof Plan - fully dimensioned roof plan for all plan options

Step 2: Staff Review

Staff will review the Administrative Review application for compliance with all appropriate standards, codes, specifications, and requirements and provide written comments within 16 working days. This comment letter will identify requirements that need to be resolved before the Administrative Review is considered for approval.

The applicant will revise pertinent documents to address review comments and provide a written comment response letter stating how each review comment was addressed.

This process repeats until all requirements are met.

Step 3: Entitlement

Administrative Review applications are not required to go through the public hearing process.

Once all applicable City standards, codes, specifications, and requirements have been met, the Planning Director will review and sign an Administrative Review Approval Document.

The approval document, along with the final plans, will be uploaded to the case file within the DIMES system.