Records & Reports

Basic Fire Report Request - Includes date, time, location, dispatched resources, and narrative (frequently used for insurance claim documentation). Basic Fire Report requests must be made through the records request portal. No email, phone, or fax requests will be accepted.   

Full Incident Record Request(PDF, 337KB) - Use for fire investigation reports, fire investigation photos, or 911 recordings.

1. Complete and sign request form
2. Mail completed/signed form and a self-addressed, stamped envelope to:

Mesa Fire Records/Technical Services
P.O. Box 1466 MS6060
Mesa, AZ 85211-1466

MRDC Recording Request - Internal or Interagency requests for 911 recordings.

Medical records are protected by HIPAA rules and regulations. These reports will only be released to and/or with:

• Patients
• Attorneys with a Medical Authorization Release form
• Power of Attorney documents
• Parents of minors: must have a copy of birth/death certificate as well as a notarized signature
• Spouses or next of kin without power of attorney: must have a copy of death certificate as well as a notarized signature
• Police agencies
• Subpoenas

In the event of a death: The next of kin may obtain medical records with a copy of either the death certificate or power of attorney documents, along with a letter of request. 

Attorney requests:  A request on letterhead indicating the patient's name, date, time and location of incident along with a Medical Authorization Release Form signed by the patient/power of attorney and a self-addressed stamped envelope.

Incident Report Request Form(PDF, 337KB)

Directions for Submissions 

1. Complete, sign, and notarize the Incident Report Request form
2. Mail completed form, necessary supporting documentation, and a self-addressed, stamped envelope to:

Mesa Fire Records/Technical Services
P.O. Box 1466, MS6060
Mesa, AZ  85211-1466

Notice of Privacy Practices 

The Notice of Privacy Practices is relevant to patients treated or transported by Mesa Fire and Medical Department. The Notice describes how medical information about you may be used and disclosed and how you can get access to this information.

Notice of Privacy Practices(PDF, 154KB)

Commercial-purpose property records searches include inspection records and hazardous materials incident reports for a specified address.

• Results include the previous three years of inspection reports and hazardous materials history.

• Record searches are limited to one address per request. Be sure to include the full address, as data is stored by address, not parcel number. 

• All requests must be made through the Public Records Portal.

• Fees

Additional information: 

• How to complete a Records Search(PDF, 113KB) in the portal. 
• Additional property/site information may be available through the Environmental Site Assessment Records page.